Faculty: Course Reserves

Placing Material on Course Reserves

Placing items on course reserve ensures that all of your students will have access to the material required for assignments in a particular class. There are two types of course reserve collections:

  • Physical Reserves - printed material placed on reserve in the library
  • Electronic Reserves - digitized readings posted to a course Blackboard site

You can submit a reserve request using one of the following ways:

  • Submit a completed online request form or
  • Bring items to the Library Services desk and fill out a form

All submitted requests will undergo a thorough evaluation to determine copyright compliance and must adhere to the Bentley Library Course Reserves Copyright Policy. Please consult the Bentley Library Course Reserves Copyright Policy and the Copyright Information Guide for more information and guidance on copyright law and educational instruction.

Physical Course Reserves Guidelines

General

Physical reserves are a collection of printed material (books, journals, etc.) placed on course reserve in the Reserves Stacks of Bentley Library and made available for students to borrow for a limited period of time.

What may be placed on physical reserve?

  • Any circulating Bentley Library item (books, DVD’s, etc.)
  • Personal copies of legally purchased items (books, DVD’s, etc.)
  • Lecture notes, problems, solutions, etc.

What may not be placed on physical reserve?

  • Reproductions of a complete book or of a substantial portion of a copyrighted work
  • Illegally “burned” copies of DVD’s, CD’s and other media
  • Consumable publications such as standardized tests, exercises, or workbooks
  • Certain non-circulating items from Bentley Library such as bound periodicals and reference material
  • Books obtained through Interlibrary Loan
  • Rented material (Netflix, Redbox, etc.)

Requesting

Requests to place material on physical reserve should be submitted at least 48 hours prior to being needed

All reserve requests must be submitted with a completed reserve request form, using either one of the following methods:

  • Complete and submit an online request form
  • Complete and submit a paper request form in person at the Library Services desk. (The paper form is available in PDF format and may be printed out, completed, and submitted in person)

All reserve requests must provide full bibliographic information for each item requested.

Ownership

  • Reserve items must be personal, departmental, or Bentley Library materials
  • Items on loan from other libraries will not be placed on reserve
  • If a requested item is not owned by Bentley Library, it may be considered for purchase

NOTE: The library will not purchase textbooks.

Processing

  • Each requested reserve item will undergo a thorough copyright analysis. For detailed information, consult the Library Reserves Copyright Policy
  • Reserve items will be processed within 48 hours of initial request, except in cases when copyright concerns require further evaluation of the requested material
  • Material not owned by Bentley Library will be labeled and barcoded for use with the library system
  • Reserve items are placed on reserve by semester/session
  • Reserve material may be designated, at the discretion of the faculty requester, for the following loan periods:
    • 2-hours – library use only
    • 4-hours – library use only
    • 24-hours
    • 3-days
    • 1-week
    This is to ensure “equity of access” among all enrolled students to the reserved materials in a given course.

Removal

All reserve items will be removed at the end of the semester/session. If an item is needed for a subsequent semester, a new submitted request is required.

  • Material owned by the Bentley Library will be returned to the stacks
  • Personal items will be removed and returned to the faculty requester. The library is not liable for any personal material that is lost or damaged

Statistics will be collected for the following data:

  • Total items placed on reserve
  • Listing of all courses that issued requests
  • Total requests per course
  • Total checkouts per requested item

Electronic Course Reserves Guidelines

General

Electronic or e-reserves is an extension of the traditional practice of placing physical items on reserve for students to access by making course content available electronically through a web-based course management system such as Blackboard. Library staff will scan and post requested material to a course page on Blackboard. All requests will undergo a thorough fair use analysis. For more information on how reserve requests are evaluated to ensure copyright compliance, please consult the Bentley Library Reserves Copyright Policy.

What may be placed on electronic reserve?

  • Book chapters or excerpts not exceeding 10% of total work
  • Public domain works
  • Journal or newspaper articles
  • Licensed electronic content (e-journals, e-books, streaming media)
  • Your lecture notes, problems, solutions, etc.

What may not be placed on electronic reserve?

  • An entire book or portions(s) exceeding 10% of total work
  • Consumable publications such as standardized tests, exercises, or workbooks
  • Illegally digitized DVD’s, CD’s and other media
  • Content taken freely from the internet

Requesting

Requests to place material on physical or electronic reserve should be submitted at least 48 hours prior to being needed.

All reserve requests must be submitted with a completed reserve request form, using either one of the following methods:

  • Complete and submit an online request form
  • Complete and submit a paper request form in person at the Library Services Desk. (The paper form is available in PDF format and may be printed out, completed, and submitted in person)
  • All reserve requests must provide full bibliographic information for each item requested

Ownership

Requested content will be digitized from the following sources:

  • Bentley library physical collection (books, journals, etc.)
  • Legally purchased personal items
  • Material obtained through Interlibrary Loan or borrowed from another library

Processing

  • Each requested reserve item will undergo a thorough copyright analysis. For detailed information, consult the Bentley Library Reserves Copyright Policy
  • Readings used in previous semesters and archived in Blackboard will be retrieved and posted upon request
  • Reserve items will be processed within 48 hours of initial request, except in cases when copyright concerns require further evaluation of the requested material
  • Vetted reserve requests will be scanned, digitized into PDF format, and posted onto the requester’s Blackboard site within “Course Documents” in a folder titled “Electronic Reserves”. All scanned readings will include a copyright disclaimer
  • Posted readings will be issued start and end dates to enable student access only for the duration of the course

Removal

Student access to all electronic reserve readings in Blackboard will be terminated at the end of the semester/session. If an item is needed for a subsequent semester, a new submitted request is required.

Statistics will be collected for the following data:

  • Total number of requests (by course)
  • Total number of pages scanned and digitized

Static Linking in Blackboard

Please review this Static Linking Guide.